B. FINANCE & ECONOMIC PLANNING


(DIRECTORATE OF SUPPLY CHAIN MANAGEMENT)

1. Assistant Director/ Supply Chain
Management – J/G CPSB 05 ( 1 Post)

Requirements

·       Bachelor’s
degree in Purchasing and Supplies Management, Supplies Chain

Management,
Supply Chain and Logistics Management, Procurement and supplies

Management or
equivalent from a recognized university.

·       Masters
degree in the relevant discipline from a recognized institution

·       A
Diploma in supplies Management or its approved equivalent from a recognized
institution

·
Membership
to Chartered Institute of Purchasing and Supplies Management (CIPS) Or Kenya
Institute of Supplies Management (KISM)

·       Five
(5) years of relevant experience, three (3) of which must have been in a
senior management position or served as a principle supply chain Management
officer

·       Valid
supplies practitioners’ license.

 

Responsibilities

Reporting
to the Director Supply Chain Management, the officer will be responsible for:-

·
Providing
administrative guidance on the implementation and interpretation of Public
Procurement and Disposal Act 2015 and regulations 2006.

·
Planning
and coordinating supplies management services.

·       Coordinating
the evaluation of tenders, quotations and proposals to ensure that the tender
process complies with the relevant legislations

·       Maintaining
and updating pre-qualification list and quotation register.

·       Ensuring
movement of products from suppliers to user departments

·       Ensuring
compliance with supply chain activities standards and regulations

·       Preparing
reports on supply chain operations

·       Implementing
inventory management information system

·       Preparing
annual procurement plans and compiling sectional reports

·       Collection
of market survey data.

·       Performing
any other assigned duties

 

2. Principal Supply Chain Management
Officer – J/G CPSB 06 ( 2 Posts)

 

Requirements

·
Bachelor’s
degree in Purchasing and Supplies Management, Supplies Chain Management, Supply
Chain and Logistics Management, Procurement and supplies Management, Marketing
or equivalent qualification from a recognized university.

·
Membership
to Chartered Institute of Purchasing and Supplies Management (CIPS) or Kenya
Institute of Supplies Management (KISM)

·
At
least five (5) years relevant experience.

 

Responsibilities

Reporting to the Assistant Director Supply Chain Management,
he/she will be responsible for :-

·       Assisting
in the preparation of departmental procurement plans.

·       Guiding
staff in the implementation of Supply Chain Management Policies

·       Overseeing
and coordinating warehousing distribution

·       Preparing
LPOs and LSOs .

·       Conducting
a market survey and research on costs and list of suppliers for various goods
and services.

·       Registering
documents and handling customers’ and suppliers’ databases

·       Taking
inventory and compiling procurement status reports.

·
Enforcing
public procurement policies, regulations, systems and procedures.

 

 

3. Supply Chain Management Officer I
– J/G CPSB 09 ( 9 Posts)

 

Requirements

·
Bachelor’s
degree in Purchasing and Supplies Management, Supplies Chain Management, Supply
Chain and Logistics Management, Procurement and supplies Management ,Commerce,
Business administration , Economics and Marketing or equivalent qualification
from a recognized university,

·
Membership
to Chartered Institute of Purchasing and Supplies Management (CIPS) Or Kenya
Institute of Supplies Management (KISM)

·
Minimum
two years of relevant experience .

Responsibilities

Reporting
to the Principal Supply Chain Management Officer , he/she will be responsible
for :-

·       Preparing
notifications and execution of contracts

·       Participating
in the tender evaluation process

·       Maintaining
accuracy of procurement records.

·       Timely
delivery of goods and services.

·       Preparing
local purchase orders (LPO) and local service orders (LSO) for the various
departments

·       Conducting
market survey on price trends

·       Conducting
periodic stock taking and inventory audits.

·       Ensuring
safety and security storage of inventory items.

·       Preparation
of quotations, issuing to suppliers, opening and evaluation of quotations.

 

4. Supply Chain Management
Assistant II – J/G CPSB 10 ( 15 Posts)

 

Requirements

  • Diploma
    in Supplies Management, Logistics and Supply Chain Management, Supplies Management,
    Economics, Finance, Commerce or equivalent from a recognized institution

· Membership to
Chartered Institute of Purchasing and Supplies Management (CIPS) Or Kenya
Institute of Supplies Management (KISM)

·
Minimum
1 year of relevant experience

 

Responsibilities

Reporting
to the Principal Supply Chain Management Officer, he/she will be responsible
for :-

· Receiving
items and invoices from suppliers

· Compiling
records of supply transactions.

· Issuing items
to various units in the department

· Ensuring safety
of items .

· Preparing and
balancing ledger books.

· Managing
stock levels

  • Reporting
    damages and discrepancies

 

5. Office Administrative Assistant II (Formerly Secretarial
assistant I) – J/G CPSB 11 (1 Post)

 

Requirements

  • Diploma
    in secretarial studies or diploma in front office operations and
    administration
  • Good
    communication skills.
  • Minimum
    1 year of relevant experience.

 

Responsibilities

Working
in the deployed office he/she will be responsible for:-

  • Answering
    telephone calls, taking messages and handling written correspondences.
  • Processing
    reports.
  • Filing
    and retrieving documents
  • Acting
    as a receptionist .
  • Communicating
    and dealing with the public/customers enquiries.
  • Maintaining
    diaries and arranging appointments
  • Ensuring
    cleanliness of the office.
  • Conveying
    general information as required.